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FEMS Meeting Organizer Grants

Federation of European Microbiological Societies (FEMS)

Members of FEMS Member Societies can apply for our grants. FEMS supports selected meetings within the European Area with a Meeting Organizer Grant. Scientific conferences, laboratory workshops and training courses will be considered for such support.

As a number of conferences, society meetings and congresses are moving into online events, FEMS has opened the Meeting Organizer Grants (MOG) to support both virtual* and in-person meetings.

The maximum amount of a Meeting Organizer Grant is € 15 000. The Meeting Organizer Grant replaces two of our former grants: National and Regional Congresses Grant and the Meeting Grants.

A minimum of 60% of total grant value of the Meeting Organizer Grant is to be used to support the attendance of Early Career Scientists.

Grant Application

Complete applications should be submitted on or before the deadlines:

1 November 23:59 CET for meetings taking place between 1 June the following year and 31 May the year after that.
1 May 23:59 CET for meetings taking place between 1 December that year and 30 November the following year.

How to apply

You can apply via our Grants submission system. In order to apply, you need a FEMS profile/account.

Please create an account here or login with your credentials here.
Once logged in to your FEMS profile, you can access the application forms for our Grants via this link.

You can also find the application forms at any time within your FEMS profile/account:

login to your FEMS profile
then under ‘Announcements’ click on the ‘Apply for a FEMS Grant’
select the grant you wish to apply for
fill in the form, save your progress and come back to it and once you are ready – Submit

AI Based Application Success Predictor

🎯 1. Membership & Early-Career Status

Only FEMS Member Society members are eligible to apply for most awards .

Research & Training Grants are aimed at PhD students or early-career researchers—within 5 years of completing their highest degree (excluding leave) 

🧭 2. Choose the Right Scheme & Fit

FEMS offers a variety of targeted grants:

Research & Training Grants (€5 000) for visits to European host labs .

Industry Placement Grants for training in industrial settings.

Meeting Organizer/Attendance Grants (including Congress Attendance) to support organizing or presenting at events.

Ensure you match the call (e.g., presenting author for congress grants).

✍️ 3. Clear, Structured & Aligned Applications

Write with clarity and align with assessment criteria:

Briefly answer the what/why/who/where/when/how .

Use headers and bullet points to guide reviewers .

Tailor every part—title, summary, budget—to each specific grant's goals.

📊 4. Demonstrate Scientific Merit & Organization

Clearly highlight your microbiology expertise, research track record, and laboratory or organizational support .

For training and research visits, specify how your stay builds capacity and advances your career.

🧾 5. Realistic Budgeting & Planning

Provide a transparent, line-by-line budget detailing travel, accommodation, subsistence, and training costs.

Ensure consistency and accuracy between narrative and figures .

📆 6. Timeliness & Compliance

Respect deadlines (e.g., 1 Jan and 1 Jul for grants fems-microbiology.org) and submit early to avoid last-minute issues 

Use the myFEMS portal, include all required documents, and follow format instructions precisely .

🔗 7. Network & Institutional Backing

Strong proposals often include letters of support from both home and host institutions.

FEMS can also support project promotion, outreach, and volunteer coordination, which adds institutional weight .

✅ 8. Proofread & Seek Feedback

Review your application multiple times, using internal or external peer review to catch gaps and ambiguities.

🧭 Summary Table

Success Factor	What to Do
FEMS Membership & Career Stage	Confirm eligibility as an early-career microbiologist
Scheme Fit	Apply to the specific grant for your needs
Clear, criteria-aligned writing	Follow structured format and address all sections
Scientific & organizational strength	Emphasize your expertise and host support
Budget clarity & consistency	Provide detailed, accurate financial plans
Deadline compliance	Submit early and via the portal with all required docs
Institutional endorsements	Attach strong letters from relevant institutions
Thorough proofreading	Use peer feedback to refine language and structure

🛠️ Pro Tips to Boost Your Application

Map your application clearly—title, abstract, objectives, and impact should align across all sections.

Highlight early-career momentum—show how the grant sets the stage for future projects.

If applying for a congress grant, ensure you’re a presenting author and include your abstract and proof of acceptance 

Include collaboration details for mentorship and training visits, even for small travel grants.

Reach out to FEMS staff with questions about scheme suitability or application procedures .

Start early—build in peer review and buffer time before submission .

Specialties

Microbiology

Eligibility Requirements

Applicants must be members of FEMS member societies.

Sponsor Details

Sponsor Institute/Organizations: Federation of European Microbiological Societies (FEMS)

Sponsor Type: Corporate/Non-Profit

Address: Salisbury House, Station Road, Cambridge, CB1 2LA, United Kingdom

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